Media Files

Create notes, drawings, audio clips, photos, and other files to capture your ideas.

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Creating a Note

  • To create a regular text note, tap Add on the Power.ME Toolbar.
  • Tap Note (the icon of the clipboard, a written-on piece of paper, and pen).
  • Type your note using the keyboard.
  • When you’re finished, tap Done in the upper right corner of the screen.
  • On the next screen you have the options of giving the note a title, organizing it into a project or folder (see “Organizing Media Files into Projects/Folders” below), and sharing it with your team members (see “Sharing Media Files” below).
  • After you’re satisfied with how the options are set up, tap Done in the upper right corner of the screen.
You’ll now be able to find your note by tapping on the Documents option on the Home Menu. Media documents are organized according to the project or folder they are organized into. If you didn’t organize the document into a project or folder, it will be under the No Project heading.

Editing a Note

  • To edit the note details (title, assignments, etc.), tap on its icon to open the Document Details window.
  • Edit any of the note details (see “Organizing Media Files into Projects/Folders” or “Sharing Media Files” below).
  • To edit the note itself, tap inside Notes space (the lined yellow field), then type using the keyboard.* (Or you can tap the note’s cell from any list view.)
  • When you’re finished, tap the keyboard option in the lower right corner of the screen.
  • Either continue editing the note details or tap Done (in the upper right corner of the screen).
*If you want to view the note in a full-screen mode, tap the expand button in the upper left corner of the Notes field. When you’ve finished, tap Done in the upper right corner of the screen.

Using the Extra Note Options

In the full-screen note view, you have access to some extra options. View them by tapping the Actions button in the upper left corner of the screen. From this menu you have five options:

  • Delete the note. If you tap this option you will need to confirm your choice (by tapping Yes) before the note is deleted.
  • Print the note. Your iPad must have printers available to use this option.
  • Create Task. You can convert a note into a task. You will need to confirm your choice (see “Converting a Note to a Task” below).
  • Send Email. You can email your notes to team members (see “Emailing a Note” below).
  • Insert Date. Power.ME will automatically insert the date and time wherever your cursor is on the note. (The time stamp appears in DAY MONTH YEAR HOUR: MINUTE format, i.e. 1 Jan 2011 12:00 PM.)

Converting a Note to a Task

  • Either add a new note or expand an existing note into full-screen view.
  • Tap the Actions button in the upper left corner of the screen.
  • Tap Create Task.
  • Confirm that you want to change the note into a task by tapping Yes.
  • The new task will appear in your Tasks List and will be organized into the same project or folder as it was when it was a note. You can now edit and interact with it as a task.

Emailing a Note

  • Either add a new note or expand an existing note into full-screen view.
  • Tap the Actions button in the upper left corner of the screen.
  • Tap Send Email.
  • Tap the To field and type in your team members’ email address. You can also tap the blue plus sign (+) on the right of the To field to select recipients from your iPad’s contacts list.
  • If you need to edit the sender email address, tap the From field and select the email address you would like to send from. (This requires multiple addresses to be programmed into your Power.ME and iPad.)
  • Before sending, you can edit the Subject and the body of the email.
  • When you’re ready to send, tap Send in the upper right corner of the email window. If you instead choose not to send the email right now, tap Cancel in the upper left corner of the email window and choose to either delete or save the draft email. The draft will save to the email account you were sending from.

Deleting a Note

There are three ways to delete a note:

  • Swipe your finger along the note’s cell in a list view. Tap the red Delete button that appears in the cell.
  • Tap the note’s icon to open the Document Details window. Tap the trash can icon in the upper left corner of the window. Confirm your choice by tapping Yes.
  • When viewing a full-screen note, tap the Actions button in the upper left corner of the screen. Tap Delete from the options that appear and confirm your choice by tapping Yes.

Creating a Drawing

You can use drawings to sketch (in full color) inspirations and ideas for your projects that can’t be contained in words.

  • Tap Add on the Power.ME Toolbar.
  • Tap Drawing (the icon of the clipboard, a blank piece of paper, and paint brush).
  • Use your finger to draw along the Drawing Pad.
  • To change the color of your pencil, tap the color wheel on the toolbar along the bottom of the screen.Drag the color picker to the color you want. You can adjust shade and tint values (black and white) by using the color bar at the bottom of the Choose a Color window. Dragging to the right adds more black; dragging to the left adds more white. When you have the color you want, tap Done in the upper right corner of the Choose a Color window.
  • To erase, tap the eraser button on the toolbar along the bottom of the screen. You can choose to erase the foreground (the drawing you have done since opening the picture) or the foreground (the parts of the drawing that were there before you most recently opened it).
  • To clear the entire foreground, background, or drawing pad, tap the Clear button on the toolbar along the bottom of the screen. Then tap the option you want to clear: the foreground, background, or all layers of the drawing pad.
  • When you’re satisfied with your drawing, tap Save in the upper right corner of the screen.
  • The next page allows you to edit other details about the drawing. You can edit the title, organize it into a project or folder (see “Organizing Media Files into Projects/Folders” below), share it with a team member, or add a note.
  • After you’re done editing, tap Done in the upper right corner of the screen.

Printing a Drawing

Your iPad must have printers available to use this option.

  • To print a drawing, tap the cell of an existing one to open it.
  • Tap the Actions icon in the lower right corner of the screen.
  • Select your printer, your range, and your number of copies.
  • Tap Print.

Emailing a Drawing

  • To email a drawing, tap the cell of an existing one to open it.
  • Tap the envelope icon in the lower right corner of the screen.
  • Tap the To field and type in your team members’ email address. You can also tap the blue plus sign (+) on the right of the To field to select recipients from your iPad’s contacts list.
  • If you need to edit the sender email address, tap the From field and select the email address you would like to send from. (This requires multiple addresses to be programmed into your Power.ME and iPad.)
  • Before sending, you can edit the Subject and the body of the email.
  • When you’re ready to send, hit Send in the upper right corner of the email window. If you instead choose not to send the email right now, tap Cancel in the upper left corner of the email window and choose to either delete or save the draft email. The draft will save to the email account you were sending from.

Deleting a Drawing

You can delete a drawing in three ways.

  • If you’re currently drawing, tap the trash can icon in the lower left corner of the screen and then confirm your choice by tapping Yes.
  • If you’re viewing the drawing in a list, swipe your finger along the drawing’s cell. Tap the red Delete button that appears on the right-hand side of the cell.
  • Tap on the drawing’s icon from a list to view the Document Details window. Tap the trash can icon in the top left corner of the window. Confirm your choice by tapping Yes.
Deleted items are stored in your Trash until you destroy them or empty the Trash. Should you need to restore a drawing, go to the Trash, tap the drawing you want to restore, and select Restore from the options that appear.

Creating an Audio Note

When your thoughts are running faster than you can type, try using an audio note instead of the regular kind. Audio notes can run up to 15 minutes long, so you can capture your lightning-speed inspiration and organize it into your Power.ME system.

  • Tap Add on the Power.ME Toolbar.
  • Tap Audio (the icon of the microphone).
  • The audio note automatically starts recording. To pause the recording, tap on the cell once; to continue recording, tap the cell again.
  • When you’ve finished, tap the square icon on the left-hand side of the cell.
  • If you want to edit the audio note’s details after you finish, tap the note’s icon to open the Document Details window. From there you can edit the audio note’s title, organize it into a project or folder, share it with a team member, or type notes. You can also play the audio note from the Document Details window. When you’re finished, tap Done in the upper right corner of the screen.
  • You can play an audio note either by opening the Document Details window or by tapping the audio note’s cell.

Emailing an Audio Note

  • To email an audio note, tap on its icon to open the Document Details window.
  • Tap the Send Email button in the lower right corner of the screen.
  • Tap the To field and type in your team members’ email address. You can also tap the blue plus sign (+) on the right of the To field to select recipients from your iPad’s contacts list.
  • If you need to edit the sender email address, tap the From field and select the email address you would like to send from. (This requires multiple addresses to be programmed into your Power.ME and iPad.)
  • Before sending, you can edit the Subject and the body of the email.
  • When you’re ready to send, hit Send in the upper right corner of the email window. If you instead choose not to send the email right now, tap Cancel in the upper left corner of the email window and choose to either delete or save the draft email. The draft will save to the email account you were sending from.

Deleting an Audio Note

You can delete an audio note in two ways.

  • If you’re viewing the audio note in a list, swipe your finger along its cell. Tap the red Delete button that appears on the right-hand side of the cell.
  • Tap on the audio note’s icon from a list to view the Document Details window. Tap the trash can icon in the top left corner of the window. Confirm your choice by tapping Yes.
Deleted items are stored in your Trash until you destroy them or empty the Trash. Should you need to restore an audio note, go to the Trash, tap the note you want to restore, and select Restore from the options that appear.

Downloading Google Docs

You can download your Google Docs and use them in Power.ME

  • To download files from Google Docs, tap Add on the Power.ME Toolbar.
  • Tap Google Docs.
  • You will be asked to authenticate, meaning link your device with your Google account. Tap Yes.
  • Sign in using your Google account information.
  • Tap Grant Access to give Power.ME access to your Google Docs.
  • A list of all of your Google Docs will open in Power.ME. You can tap the action button in the top left hand corner to sort your list (alphabetically, newest to oldest, etc.).
  • Select the files you would like to download (files incompatible with Power.ME will be grayed out and can’t be selected). You can select as many files as you would like.
  • When you’re finished, tap Done in the upper right corner of the screen. Tap Yes to download the selected files.
Your Google Docs can then be organized into your Power.ME account. Google Docs will automatically update each time you open them.
You can remain signed in to your Google account in Power.ME, however, Google may sometimes need you to reauthorize your account. If you would like to manually sign out of your account, go to Settings. The Google Docs option allows you to unlink your account. Tap Linked and the button will change to red and read Unlinked.

Downloading Dropbox Files

You can download files from Dropbox and use them in Power.ME.

  • To download files from Dropbox, tap Add on the Power.ME Toolbar.
  • Tap Dropbox.
  • You will be asked to link your device to your Dropbox account. Tap Yes.
  • Sign in using your Dropbox account information.
  • Your Dropbox files will open in Power.ME. The display will show the same navigation that you would see in Dropbox, with folders and files how you’ve organized them.
  • Select the files you would like to download (files incompatible with Power.ME will be grayed out and can’t be selected). You can select as many files as you would like, but you cannot select folders. To add files within a folder, navigate to the folder and tap individual files from within the folder.
  • At the bottom of the box, you can tap View Selected to see all of the Dropbox files you’ve selected so far. Tap Dropbox at the bottom of the box to return to the standard view.
  • When you’re finished, tap Done in the upper right corner of the screen. Tap Yes to download the selected files.
Your Dropbox files can then be organized into your Power.ME account. Files will automatically update each time you open them, and a dialog box will pop up to tell you the file has been updated. You can remain signed in to your Dropbox account in Power.ME, however, Dropbox may sometimes need you to reauthorize your account. If you would like to manually sign out of your account, go to Settings. The Dropbox option allows you to unlink your account. Tap Linked and the button will change to red and read Unlinked.

Adding Files by Email

You can add files and folders to your Power.ME account by sending an email to your own Power.ME email address, which is unique to your account. You can find this email address on the Power.ME Web App in the drop down menu under your account name.

To add a file:

  • Attach the file (document, photo, etc.) to the email. The title of the attachment will become the title of the new file in your account.
  • Any text you type within the body of the email will be added to the file’s notes section.
  • You can find the file in the No Project section in the Documents view.

To add a folder full of files:

  • Attach more than one file to an email to create a folder in Power.ME.
  • A folder will be created in your Power.ME account containing each of the attachments you sent. The subject line of your email will become the folder’s title, and any text in the body of the email will be added to the folder’s notes section.
  • Each attachment will be added to the folder, and the titles of the attachments will become the titles of the files in your new folder.

Uploading Photos

You can upload photos that are on your iPad to your Power.ME

  • Tap Add on the Power.ME Toolbar.
  • Tap Photo (the icon with a landscape image).
  • Browse through your photo albums and select an image to upload. (To browse through the images, tap the album name to see its contents and then tap on the image you want.)
  • In the next screen, you can add a title to the image by tapping the Title field where it says, “Image Title” in the upper left part of the screen.
  • Tap Done (in the upper right corner of the screen).
  • In the next screen, you can edit any of the Document Details (change the title, organize it into a project or folder, share it with others, or add a note). When you’re finished editing the details, tap Done (in the upper right corner of the screen).

Emailing a Photo

  • To email a photo, tap on its icon to open the Document Details window.
  • Tap the Send Email button in the lower right corner of the screen.
  • Tap the To field and type in your team members’ email address. You can also tap the blue plus sign (+) on the right of the To field to select recipients from your iPad’s contacts list.
  • If you need to edit the sender email address, tap the From field and select the email address you would like to send from. (This requires multiple addresses to be programmed into your Power.ME and device.)
  • Before sending, you can edit the Subject and the body of the email.
When you’re ready to send, hit Send in the upper right corner of the email window. If you instead choose not to send the email right now, tap Cancel in the upper left corner of the email window and choose to either delete or save the draft email. The draft email will save to the email account you were sending from.

Using the Camera

You can take photos inside Power.ME if your iPad is equipped with a camera.

  • Tap Add on the Power.ME Toolbar.
  • Tap Camera (the icon with a camera in it).
  • Aim the camera at what you want to take a picture of and tap the camera icon at the bottom of the screen. (If your device has a camera on the screen side and the back side, you can switch between the two cameras by tapping the icon in the upper right corner of the screen.)
  • If you like the way the photo looks, tap Use in the lower right corner of the screen. (If not, tap Retake in the lower left corner.)
  • In the next screen, add a title to the image by tapping the Title field where it says, “Image Title” in the upper left part of the screen.
  • Tap Done in the upper right corner of the screen.
The next page will show the usual Document Details view where you can organize the image into a project or folder, assign and share it will team members, and add notes and comments. When you’re done editing the details, tap Done in the upper right corner of the screen.

Organizing Media Files into Projects/Folders

Organize your media files into projects and folders so you can easily find what you need.

  • Either add a new media file or tap an existing one to open the Document Details window.
  • Tap on the Project field—this will allow you to choose either a project or a folder for the task.
  • Select the project you want from the list on the left. (If you later decide to make remove the task from the project, select None.) To select a project or folder, tap the circle icon next to it. If you want to select a project or folder that is inside one of your root projects or folders, tap the root folder and you’ll be able to view its contents. If you can’t see the project you want, or want to find it faster, tap on the Search field at the top of the list on the left and type in the name of the project/folder you want.
  • When you have selected the project you want, tap Done (in the upper right corner of the selection panel; it’s highlighted in blue). Afterwards either continue editing the media file’s details or tap Done (in the upper right corner of the screen).

Sharing Media Files

NOTE: To share and assign files you must be a subscribed Power.ME Sync & Share user.

  • Either add a new media file or tap an existing one to open the Document Details window.
  • Tap the Assign To field.
  • Type your team member’s email address into the field at the top of the Select window and tap the blue plus sign (+) to add them.* Continue doing this until you’ve added everyone you want to assign the file to. You can also enter email addresses by tapping the envelope icon at the bottom left of the Select window. Tapping on the address book icon at the bottom right of the Select window allows you to choose team members from your iPad’s contacts list.
  • Tap Done (in the upper right corner of the Select window) and either continue editing document details or tap Done (in the upper right corner of the screen).
  • Once you tap the Sync button on the Power.ME Toolbar, notifications will be sent to those who have been assigned to the media file.
*You can assign media files to team members who do not have Power.ME: their assigned file will be emailed to them. However, for them to view more than just the document details window, they will need to register for a free Power.ME account. Once they have an account, they’ll be able to view anything you assign to them.

Viewing Other File Types

You can view in Power.ME files with the following extensions:

  • iWork: key, numbers, pages
  • Microsoft Office: doc/docx, xls/xlsx, ppt/pptx/pps
  • Audio: mp3, m4a
  • Other: pdf (except packaged pdf files), rtf, jpg, png


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