Media Files

Create notes or upload photos, audio clips, and other computer files into Power.ME.

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Creating a Note

In Power.ME you can create notes to help you capture and organize your ideas. You can also upload existing photos, audio clips, and computer files to Power.ME (see “Uploading a Photo” and “Uploading Other File Types” below). Once the media files are a part of your Power.ME, you can organize them into folders and projects and view them on any platform that has Power.ME.

  • Click Add on the Power.ME Toolbar.
  • Click Note (the icon of the clipboard, a written-on piece of paper, and pen).
  • Click on the lined yellow field and type your note.
  • On the left you have some options similar to what you’ll find in your Task or Project Details view. You must add a Note Title, and you can also choose to organize the note into a project, assign the note to a team member, or comment on the note. (See the different options below for more information.)
  • When you’re finished, click Save in the lower right corner of the screen.
You’ll now be able to find your note by clicking on the Documents option on the Home Menu or by navigating into the project or folder you put it in. In the Documents List, items are organized according to the project or folder they are organized into, and if you didn’t organize the document into a project or folder, it will be under the No Project heading.

Editing a Note

  • To edit an existing note, click on it from one of your lists.
  • Edit any of the note details (see “Organizing Media Files into Projects/Folders” or “Sharing Media Files” below).
  • To edit the note itself, click inside Notes space (the lined yellow field) and type.
  • When you’re finished, click Save in the lower right corner of the screen.

Inserting the Date into a Note

  • To put a time stamp in your note, either add a new note or click an existing one to open the Document Details window.
  • Click inside the Notes space and make sure the flashing cursor is where you want the time stamp.
  • Click Insert Date (in the upper right corner of the screen). The date appears in MONTH DAY, YEAR TIME format (ex. Apr 5, 2011 4:45 pm).

Deleting a Note

  • To delete a note, click on it to open the Document Details view.
  • Click Delete (in the lower right corner of the screen).
  • Confirm your choice by clicking Yes.
Deleted items are stored in your Trash until you destroy them or empty the Trash. Should you need to restore a note or document, go to the Trash, click the item you want to restore, and select Restore from the options that appear.

Uploading an Audio File

You can upload audio files from your computer to your Power.ME

  • Click Add on the Power.ME Toolbar.
  • Click Audio (the microphone icon).
  • Click the blue Browse button in the panel on the left to browse through your computer’s files and select an audio file to upload.
  • Double-click the file you want.
  • The image’s filename (ex. audio7.mp3) will automatically become the note title, but if you want to change it, click the field at the top of the panel on the left, delete the filename, and type in a new title. You can also choose to organize the note into a project, assign the note to a team member, or comment on the note. (See “Organizing Media Files into Projects/Folders” and “Sharing Media Files” below for more information.)

Uploading a Photo

You can upload photos from your computer to your Power.ME

  • Click Add on the Power.ME Toolbar.
  • Click Photo (the icon with a landscape image).
  • Click the blue Browse button in the panel on the left to browse through your computer’s files and select an image to upload.
  • Double-click the image you want.
  • The image’s filename (ex. photo4.jpg) will automatically become the note title, but if you want to change it, click the field at the top of the panel on the left, delete the filename, and type in a new title. You can also choose to organize the note into a project, assign the note to a team member, or comment on the note. (See “Organizing Media Files into Projects/Folders” and “Sharing Media Files” below for more information.)

Uploading Other File Types

  • To upload a file that isn’t a photo, click Add on the Power.ME Toolbar.
  • Click Upload Documents or Images (it’s in the white bar underneath the nine basic options).
  • Click the blue Browse button in the panel on the left to browse through your computer’s files and select a file to upload.*
  • Double-click the file you want.
  • The file’s filename (ex. document.doc) will automatically become the note title, but if you want to change it, click the field at the top of the panel on the left, delete the filename, and type in a new title. You can also choose to organize the note into a project, assign the note to a team member, or comment on the note. (See “Organizing Media Files into Projects/Folders” and “Sharing Media Files” below for more information.)
*You can upload and view files with the following extensions:
  • Microsoft Office: doc/docx, xls/xlsx, ppt/pptx/pps
  • OpenDocument: odt, ods, odp
  • OpenOffice: sxw, sxc, sxi
  • Adobe Creative Suite: ai, psd
  • Audio: mp3, mp4, m4a, wav, aac
  • Other: pdf (except packaged pdf files), rtf, jpg, tiff, pages, eps, ps, dxf, svg, ttf, xps, csv, tsv

Adding Files by Email

You can add files and folders to your Power.ME account by sending an email to your own Power.ME email address, which is unique to your account. You can find this email address on the Power.ME Web App in the drop down menu under your account name.

To add a file:

  • Attach the file (document, photo, etc.) to the email. The title of the attachment will become the title of the new file in your account.
  • Any text you type within the body of the email will be added to the file’s notes section.
  • You can find the file in the No Project section in the Documents view.

To add a folder full of files:

  • Attach more than one file to an email to create a folder in Power.ME.
  • A folder will be created in your Power.ME account containing each of the attachments you sent. The subject line of your email will become the folder’s title, and any text in the body of the email will be added to the folder’s notes section.
  • Each attachment will be added to the folder, and the titles of the attachments will become the titles of the files in your new folder.

Organizing Media Files into Projects/Folders

  • To organize a note, photo or document into a project or folder, add a new one or click on an existing one to open the Document Details window.
  • Click the Project field in the panel on the left.
  • Click the project you want from the Select Project window that appears. (If you later decide to remove your document from the project, set the parent to None by clicking the None button in the window’s lower right corner.) By default, projects and folders in the window are organized by title, first by their root project or folder and then by the sub-projects and folders. If you can’t see the project you want, or want to find it faster, click on the Search field at the top of the list and type in the name of the project/folder you want.
  • After selecting a project, you can either continue editing the document’s details or click Save (in the lower right corner of the screen).

Sharing Media Files

NOTE: To share and assign files you must be a subscribed Power.ME Sync & Share user.

  • To share or assign media files to others, add a new file or click on an existing one to open the Document Details window.
  • Click the Assign To field in the panel on the left.
  • Type your team member’s email address into the field at the top of the Assign Task To window and click the plus sign (+) on the right to add it.* Continue doing this until you’ve added everyone you want to assign the task to. You can also choose recipients by clicking the Add from Contacts button in the lower right corner of the window. A list of people you have previously assigned tasks to will appear. Click the blue plus sign (+) to the right of your team members’ names to add them to the assignment.
  • Click Done (in the lower right corner of the Assign Note To window) and either continue editing document details or click Save (in the lower right corner of the screen). The team member(s) you’ve assigned to the media file will receive notifications of the assignment.
*You can assign media files to team members who do not have Power.ME: their assigned file will be emailed to them. However, for them to view more than just the document details window, they will need to register for a free Power.ME account. Once they have an account, they’ll be able to view anything you assign to them.

Commenting on a Media File

When a file is assigned to you, you can’t edit its Notes, but that doesn’t mean you can’t add collaborative thoughts to it. Instead, you can add a comment.

  • Click on the shared media file to open the Document Details window.
  • Underneath the Notes field there is a white field that says, “Write comment here…” This is the comment field.
  • Click the comment field and start typing.
  • To publish your comment, click the blue plus sign (+) on the right-hand side of the comment field. Then either continue editing the document’s details or click Save (in the lower right corner of the screen).
To delete a comment, hover over the comment’s cell. A red X button will appear on the right-hand side of the comment field. Click it and confirm your choice by clicking Yes, and your comment will be deleted.

Organizing Media Files in the Documents List

Power.ME automatically organizes media files alphabetically and according to the project they belong to (files that aren’t assigned to a folder appear in the No Project section at the bottom).

  • If you want to edit the order of the items within these divisions, click the Actions button in the upper right corner of the screen.
  • Click Change Order on the menu that appears.
  • A three-lined icon will appear in the right-hand side of the items’ cells. Click and hold the icon of the item you want to move. This lets you “grab” it.
  • Drag the item up or down into the position you want. Continue re-ordering items until you have your ideal order. (NOTE: Items can only be organized within their project divisions, and the divisions will always be alphabetized.)
  • When you’re finished re-ordering, click Done in the upper right corner of the screen.


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